Forms and Guidance

Below are all the forms, documents and guidance notes for each of the Administrative departments for download:

Mediation
Safeguarding
Finance
Church Buildings/DAC
Surveyors
Legal
Committee and Parish Support


PDF DocumentChurch of England - Dignity at Work Booklet

PDF DocumentAnti-Bullying and Harassment Policy

PDF DocumentGeneral Data Protection Regulation - A Guide for PCCs, Data Controllers and Data Compliance Officers

PDF DocumentGeneral Data Protection Regulation - Q&A for PCCs


Mediation

PDF DocumentMediation booklet


Safeguarding

Guidance - Children

PDF Protecting All God's Children (2010)

PDF Responding Well (Sexual Abuse) (2011)

PDF Safer Environments and Activities (2019) (This replaces Section 5 of Protecting All God’s Children, 2010, including Annex A5 and Guidance Practice 2 and Appendix  3 of Promoting a Safe Church, 2006)

NB:  The Diocese's Safeguarding Executive Committee is currently looking at how this guidance can be applied. For further advice speak to the Children and Young People Team or the Safeguarding Team. 

PDF The Code of Safer Working Practice  (2019)

PDF Guidance - Online Communication with Young People (2019)

Word Parental Consent Form for Single Events 
Word Registration Parental Consent form for regular specified group activities 
Word Health and Safety Check List - children and young people 
Word Activities Check List Form and Risk Assessment Form - children & young people 
Word Responding to CP concerns actions plan & check list for those making referrals

Guidance - Adults

PDF Promoting a Safe Church (2006)

PDF Responding Well (Sexual Abuse) (2011)

PDF Safer Environments and Activities (2019) (This replaces Section 5 of Protecting All God’s Children, 2010, including Annex A5 and Guidance Practice 2 and Appendix  3 of Promoting a Safe Church, 2006)

PDF The Code of Safer Working Practice (2019)

Guidance - Domestic Abuse

PDF Responding Well to Domestic Abuse 2017

Guidance - Safer recruitment

PDF Safeguarding Practice Guidance - Safer Recruitment 2016
PDF House of Bishops Policy on PTO July 2018
PDF PTO Safer Recuitment Practice Guidance

      For appendices and model recruitment forms please see below:

Word Safer Recruitment - Appendix 3 Model Application Form
Word Safer Recruitment - Appendix 4 Model Reference Form
Word  Church of England Confidential Declaration Form Appendix 5  (new guidance)
Word Safer Recruitment for those not eligible for DBS - Declaration of suitability
Word Policy on recruitment of ex-offenders
Word  Parish induction for new volunteers and workers
Word Young Leaders
Word Young Leader Helper consent form

DBS guidance

PDF DBS Flow Chart
PDF Policy and Procedure for dealing with a blemished declaration or DBS 2020
PDF Blemished Disclosure Risk Assessment Form 2020
PDF Update Service and Blemished Disclosures April 2020

New ID Checking Guidelines

Enhanced ID checking guidelines making it more difficult for people to apply for disclosure using a false identity were introduced in summer 2012.  The main changes are that DBS now has three different routes through which applicants can be checked, the second of which will involve an external ID validation and the list of acceptable documents has also been regrouped and reduced.

Please see below for the DBS' latest version of the new guidelines.

https://www.gov.uk/government/publications/dbs-identity-checking-guidelines

Guidance - Allegations/Offenders

PDFResponding to assessing and managing concerns or allegations against church officers (Replaces - Chapter 7 ‘Managing Allegations against Church Officers’, Chapter 8 ‘Suspected abusers and known offenders’ and ‘the model agreement with offender’ in ‘Protecting All God’s Children 2010’) and replaces Promoting a Safe Church (2006) (that relates to concerns or allegations against church officers)

PDF Safeguarding Agreements who should know

Serious Incident Reporting

The Church has worked with the Charity Commission to agree bespoke guidance for DBFs, PCCs and Religious Communities on how to identify and report a Serious Incident.

Please find below the relevant guidance and forms required. You can also find more information on the Parish Resources website here:

You can also find a dedicated page on our website here

Guidance - Policy Statements

PDFPromoting a Safer Church poster incorporating relevant contact details

PDF Promoting a Safer Church – House of Bishop’s policy statement (2017)

PDF Formal Safeguarding Statement

Guidance - Training

PDF Safeguarding Training and Development Practice Guidance (2019)

Guidance - Other

PDFGlossary Reference Guide

PDF Safeguarding Joint Practice Guidance - Safeguarding Records 2015
PDF Safeguarding Joint Practice Guidance- leps 2015
PDF Safeguarding Practice Guidance - Safeguarding in Religious Communities 2015

PDF Spiritual Abuse  - explanation and guidance (January2020) 

PDF Roles and responsibilities practice guidance

Word Complaints and whistle blowing policy
PDF PCC Membership Eligibility Criteria 2019
Word  Parish induction for new volunteers and workers 
Word Young Leaders
Word Young Leader Helper consent form
Word Lone working
Word Model Risk Assessment Checklist for Home Visiting

Serious Incident Reporting

The Church has worked with the Charity Commission to agree bespoke guidance for DBFs, PCCs and Religious Communities on how to identify and report a Serious Incident.

Please find below the relevant guidance and forms required. You can also find more information on the Parish Resources website here:

You can also find a dedicated page on our website here

Theological texts

Both of these documents are available to purchase through Church House Publishing

Guidance relating to overseas visits

PDFGeneral safeguarding guidance for overseas travel

PDFSafeguarding guidance for church groups travelling overseas


Finance

Forms

Excel Parish Finance Form
Parish Finance Form
 Return of Church Finance & Stats for Mission
Return of Church Finance & Stats for Mission
Excel file icon  Weekly Accounting Sheet Excel XLS

Guidance Notes

DBF Fees collection

Word DBF Fees Summary Nov 2019
Word Summary of Parochial Fees (inc. Retired PTO) 2020
Manual Quarterly Fee Return 2020
PDF Parochial Fees Table 2020
Quarterly Fee Return 2020
Word Vacancies and Sequestration Accounts Guidelines Nov 19

PDF Administration as a Spiritual Gift
PDF Budgeting and Reporting
PDF Budget 2019
PDF Budget 2020
PDF Budget 2020 presentation for Diocesan Synod 12 Oct 19
PDF Checklist of Documents for IE 
PDF Church Repair Fund / Diocese Loan Fund
PDF Expense Claim Form
PDF Fees for Occasional Duty 2019
PDFFinancial Controls Procedures 
PDF Independent Examinations
PDF Parish VAT Guide
PDF Parochial Fees Table 2019
PDF Parochial Fees Table 2020
PDF Parochial Fees Guidance Notes Feb 2020
PDF Parochial Expenses Booklet
Word Payments to Clergy on Jury Service
PDF PCC Treasurer Job Description
PDF Return of Church Finance & Stats for Mission
PDF Retired clergy fees table 2019
PDF So Now You are the Treasurer
PDF Treasurers’ 2019 Autumn Conference
PDF Year End Procedures

Mailings

PDF Document Accounting Advisors
Word DocumentUtility Savings Update


Church Buildings / DAC

PDF Archaeology Policy 
PDF Architect , Surveyor Employing One
PDF Automatic Door Time Locks  - Ecclesiastical guidance
PDF Bats in Churches National England Guide
PDF Bells in Your Care May 2017
PDF Brasses Care of
PDF Burials headstone various types 
PDF Burials re-use of grave spaces 
PDF Carpets in churches
PDF Church Maintenance Calendar 
PDF Churchwardens' Advice note 
PDF Churchyard regulations (1981) 
PDF Churchyard Chancellor's memo (2007)
PDF Churchyards: English Churchyard Selection 
PDF Churchyards - extension of churchyard procedure
PDF Clocks, Auto winding (CCC) policy 
PDF Closure of Churchyards - Home Office Guidelines
PDF Closure of Churchyards- Diocesan Guidelines
PDF Conservation reports for monuments (CCC) guidelines
PDFCR1 headstone request form
PDF Churchyard preferred rules of Gardens of Remembrance
PDF Easy access to historic buildings English Heritage 
PDFEcclesiastical general risk assessment form
PDFEcclesiastical. Fire guidance note
PDFEcclesiastical. Health and safety policy with guidance notes
PDFEcclesiastical. Health and safety self-assessment form
PDFEcclesiastical. Health and Safety with risk assessment template
PDFEcclesiastical.Fire Risk Assessment template
PDFEcclesiastical.Food safety checklist.2016
PDFEcclesiastical.Terrorism Risk Assessment
PDF Electrical - Risk Assessment & Electrical Safety
PDF Faculties - How to Apply (2019)
PDF Faculties - Preparation of Documents
PDF Faculty Jurisdiction Rules 2015 as amended by the Faculty Jurisdiction (Amendment) Rules 2019
PDF Faculty rules:Schedule 1 List A and List B
PDF Fire Risk Assessment Audit check list
PDF Flags - CBC guidance 2017
PDF Floors advice 
PDF Font and baptism policy
PDF Form for sale of Church Plate
PDF Grant Making Trusts 2014
PDF Headstone Request form CR1 
PDF Interior redecoration: mortars, plaster and wall coatings
PDF Lightning Protection  Historic England
PDF Lightning Protection Guidance updated 2014
PDF  Lightning protection – Guidance for architects and surveyors 2017
PDF Listed Places of Worship Grant Scheme (VAT) June 2014
PDF Maintenance caring for God's acre 
PDF Maintenance old burial grounds 
PDF Making changes to a listed church
PDF Notice boards 
PDF Oil storage regulations 2002 
PDF Organs pipe and digital
PDF Seating in churches CBC guidance 2017
PDF Statement of Significance and Needs guidance 2014 
Word  Statements of significance and need forms 2014 - short
PDF Statement of Significance and Needs guidance Major projects 2014
Word Statements of significance and need forms 2014 - Major projects
PDF Telecoms Equipment – Historic England guidance 2017
PDF Trees CBC Guidance 2016
PDF Trees CBC Summary guidance 2016
PDF Treasures CBC guidance on security
PDF Treasures CBC guidance 2016
PDF Turret Clock Keepers handbook
PDF War Memorials – Structural work – Historic England guidance 2017
PDF War Memorials – cleaning – Historic England guidance 2017
PDF Window Guards
PDF Windows guards 
PDF Windows photo record advice 

Surveyors

 Emergency Telephone Numbers


Legal

Guidance notes and forms

 Letter regarding Hiring Agreements
Church Hall Agreement 1
 Church Hall Agreement 2
 Church Hall Agreement 3
 Chancel Repair Liability
 Chancel Repair Liability Guidance Pack
 Chancel Repair Liability May 2012 update
 Guidelines of leasing/selling church property

Circulars

Circular 1 - Follow-up talk on Chancel Repair Liability (CRL) 15 June 2007
 Circular 2 - PCC Remuneration
 Circular 3 - Conflict of interest
 Circular 4 - Rights of Way
 Circular 5 - Smoking regulations
 Circular 6 - Legal Liability for paying Council Tax
 Circular 7 - Theft of Lead
 Circular 8  - Churchwardens of Pre-Reformation churches
 Circular 9 - Memo on Chancel Repair Liability
 Circular 10 - Water Rates
 Circular 11 - Use of Church Halls as Village Halls


Committee and Parish Support

Elections

Application for Postal Vote
 Churchwardens Six Year Limit Resolution
 SG7 - Results of Elections
The necessary forms for APCMs can be found here - http://www.parishresources.org.uk/pccs/apcms/ Parishes should always use this site as their reference point for these forms, as it will be updated if requirements change at any point.




Copyright 2015 © The Diocese of Rochester. Registered Office: St Nicholas’ Church, Boley Hill, Rochester, Kent, ME1 1SL. Registered Charity No. 249339 The Rochester Diocesan Society and Board of Finance is a company limited by guarantee. Registered in England No. 140656